How to report final grades.

As an Early College instructor, you are responsible for reporting final student grades in CCC's learning management system (LMS) and submit them to Colleague, part of our enterprise resource applications. Final grades are due two business days after the end of the respective CCC term. See instructions outlined in the step by step instructions and/or in the video below.

*Note: As a high school adjunct, if you are electing to not use the gradebook for individual grades, you still need to put the college course grade in the Course Grade column in the gradebook before submitting final grades. Please enter the numerical value into the Course Grade (eg. 80%, 92%, etc.) column of the gradebook, not the letter grade (eg. C, A, etc.). The letter grade will calculate automatically for you based on the grade scale you selected for the grade scheme. If you need assistance with this, please contact Learning Support Services (LSS).

Recall, also, that the CCC grade scale may be different than that of your high school's grade scale, so an "A" at your high school may not be the same as an "A" at the college. It is important that instructors use only the final numerical grade and do not edit or manually override a student's final letter grade.

Contact your Associate Dean with questions about grade scale differences. Contact Learning Support Services staff for assistance posting final grades.

Step By Step Instructions

Step 1:

Locate & click the Grades link in the left navigation menu to enter the gradebook.

Grade book.png

In the Course Grade column, click into the cell for each student and enter the numerical grade and then click enter or tab on your keyboard.

Course Total.png

The Final Grade and Total columns will populate automatically the grade percentage and the correct letter grade based off of the grade scale you have selected in the grade scheme. Review the Read & Watch: CCC Grade Scales and Canvas Grade Schemes information if needed.

Grade Total Display.png

Make sure the letter grades you see are correct before proceeding to Step 2.

Step 2:

To submit grades return to the course home page if necessary. Locate and click the Submit Final Grades to Colleague link toward the bottom in the left navigation.

Submit final gradeslink.png

Check to ensure the grades displayed are correct. Go back to the gradebook if corrections are needed. Enter the Last Attended Date in mm/dd/yyyy format for any "F" grade, then click the Submit button at the bottom.

Note: We are finding if you have a student with an Incomplete Grade Contract that has processed (the "I" is already entered into Colleague) when you are submitting grades, you may get an error when attempting to submit and will need to clear out the grade for the student(s) with the incomplete when submitting.

Submit final grades.png

Step 3:

To confirm that all grades from CANVAS have been posted to the Student’s record:

Connect to the faculty portal in WebCentral > MyServices > MyCCC > Faculty OR use the link below:
https://colss-prod.ec.cccneb.edu/Student/Student/Faculty

Select the section you just submitted
Select the Grading tab
Be sure there is a grade posted in the Final Grade column for each student

Screenshot of the Successfully submitted grades in Student Records

*Incomplete Grade Note: If you have a student that has an extenuating circumstance and completes an Incomplete Grade Contract, the grade that will be imported will be the grade that the student currently has in Canvas All missing assignments must be graded out to ‘0’ before submitting grades. The Incomplete Grade Contract must be signed by the student, faculty, supervisor, and dean, and be in the registration office by 5 p.m. the final day of the semester. Registration staff will record the (I)ncomplete grade upon receipt of the contract.

Incomplete Grades are not:

An extension of the class just because the student didn’t get their work completed.
Granted because the student lost internet access last night.
Used because grades could not be entered right away.
Intended for a student that has a ‘D’ or ‘F’ average and needs to get their grade to passing.

*Reminder: Final grades are available to students in WebCentral > My Services > Services for Students > MyCCC > Grades, as soon as you submit them and the grades remain there.

Watch the following video about entering final grades